Definition
Electronic Mail (E-Mail) is a digital communication method that allows users to send and receive messages using electronic devices, most commonly computers and smartphones, over a network such as the Internet. E-mails can include text, images, attachments, links, and other multimedia content. The messages are sent to a recipient’s specific e-mail address, where they are stored in the recipient’s inbox until accessed or acted upon.
Examples
- Personal Communication: Individuals use e-mail to communicate with friends and family, sharing updates, photos, and other personal information.
- Business Correspondence: Companies utilize e-mail to conduct official communication, send reports, manage projects, and perform customer service tasks.
- Marketing Campaigns: Businesses deploy e-mail marketing techniques to reach out to potential and existing customers with newsletters, promotions, and product information.
- Educational Purposes: Educators and students use e-mail to exchange information, submit assignments, and share resources.
Frequently Asked Questions (FAQs)
What is an e-mail address?
An e-mail address is a unique identifier for an e-mail account. It typically includes a username and a domain name, separated by an “@” symbol (e.g., user@example.com).
How secure is e-mail communication?
While e-mail can be encrypted for security, it is inherently vulnerable to threats like phishing, spam, and hacking. It is advisable to use secure passwords and, if possible, encrypted services to enhance security.
Can e-mails contain attachments?
Yes, e-mails can include attachments such as documents, images, videos, and other files, which are transmitted along with the text message.
Are there size limitations on e-mail attachments?
Most e-mail services impose a size limit on attachments, typically ranging between 10MB to 25MB. Larger files may need to be shared through cloud storage links.
How does spam filtering work?
Spam filters use algorithms to analyze incoming e-mails for characteristics common to unsolicited and malicious messages, diverting them to “junk” or “spam” folders.
Related Terms and Definitions
- Internet: A global network of interconnected computers that communicate using standardized protocols.
- Attachment: A file or document sent along with an e-mail message.
- Phishing: A cyber-attack method that uses disguised e-mails to trick recipients into revealing personal information.
- Inbox: The e-mail folder where new messages arrive.
- Encryption: The process of converting information into a secure format to prevent unauthorized access.
Online References
Suggested Books for Further Studies
- “Email: A Write It Well Guide” by Janis Fisher Chan – A comprehensive guide to crafting effective and professional e-mails.
- “The Art of E-Mail Writing” by Lakshmi Prathima Tummala – Techniques and tips for impactful e-mail communication.
- “E-Mail Essentials: How to Make it Work for You” by Matt Haig – Insights on using e-mail effectively in various contexts.
Fundamentals of Electronic Mail (E-Mail): Information Technology Basics Quiz
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